When every moment matters

Security operations software for UK guard companies.

Patrovix unifies scheduling, BS7858 vetting, SIA licence monitoring, guard tours, incidents, timesheets, and client reporting. Officers with an invalid SIA licence can’t be rostered.

Apply for a founding place Talk to our team
BS7858:2019Built in, not bolted on
SIA registerChecked hourly and before each shift
Four portalsAdmin, guard, client, subcontractor
15 placesFounding places are open

Illustrative preview of the Patrovix control room.

Why Patrovix

Security operations run on spreadsheets and WhatsApp. We fix that.

Most security companies run on a patchwork of WhatsApp groups, spreadsheets, and manual timesheets. Patrovix replaces it with one platform that gives every stakeholder — guard, supervisor, and client — the right view at the right time.

  • Replace paper rotas with a scheduling engine that knows who is compliant
  • Track every BS7858 check so nothing slips through
  • Let clients see what they are paying for, as it happens
  • Export timesheet and payroll data without rekeying anything
See all features

BS7858:2019 and SIA compliance

A digital vetting workflow covering identity, DBS, right to work, employment history, references, and SIA licence checks against the public register — tracked to the BS7858 standard.

Four portals, one platform

Separate, permission-controlled portals for admins, guards, clients, and subcontractors — each seeing what they need and nothing more.

An app that works where the signal doesn’t

Clock-ins, patrol scans, and incidents are saved on the phone with the real time and sent when signal returns, so no false late clock-ins. Officers without data can text instead.

The differentiator

Compliance gates deployment.

BS7858 vetting is not a one-time checkbox. BS7858 progress is tracked per section for every officer, and SIA licences are re-checked hourly and before each shift. Officers with an invalid SIA licence can’t be rostered.

01 — Vet

BS7858 screening

Identity, right to work, five-year history, DBS, and references, each tracked as pending, in progress, verified, or failed.

02 — Verify

SIA register check

Checked against the SIA’s public Register of Licence Holders when rostering, hourly, and before each shift, and logged to the audit trail.

03 — Monitor

Expiry tracking

Licences, right-to-work status, and DBS renewals are monitored continuously. Gaps are flagged before they become liabilities.

04 — Gate

Blocked, not flagged

Officers with an invalid SIA licence can’t be rostered. The shift is blocked, not just flagged.

BS7858:2019
Built inNot a bolt-on
SIA checks
3 layersRostering, hourly, before each shift
Portals
4 rolesAdmin · guard · client · sub
Officer safety
Every planPanic and check-call escalation
Officer safety

Alarms that escalate until a person answers.

Officer safety is on every plan and never switches off, even if a payment fails.

  • Hold-to-alert panic in the app, escalating by push, SMS, and email until a person acknowledges it
  • An SMS fallback: text PANIC to your company’s number when there’s no data
  • An “I’m safe” PIN, with the alert kept open until someone confirms
  • Missed check calls escalate through the same tiers
How escalation works
Panic alert · delivery log
Westgate Retail Park
Preview
22:41:05Panic held in the app by J. MarshOpen
22:41:05Tier 1 alerted: push, in-app, email2 people
22:42:05Re-alert to tier 1: push, in-app; SMS only where push didn’t arrive2 people
22:43:05Re-alert to tier 1: push, in-app; SMS only where push didn’t arrive2 people
22:44:05Tier 2 joins: push and in-app to tiers 1 and 2, email to tier 2, SMS to everyone3 people
22:44:40Acknowledged by R. EvansAcknowledged
Every attempt is logged for control to see.
One platform

Ten modules, built for security operations.

Replace fragmented spreadsheets, WhatsApp groups, and legacy tools with modules designed for shift-based, multi-site, compliance-heavy work.

Officer safety

Panic alarm and missed check-call escalation by push, SMS, and email until a person acknowledges. On every plan.

Command Bridge

A live shift board with late and no-show detection, an alert centre, a welfare panel, and a safety sheet. Advanced Command Bridge (Professional plan) adds the guard map and patrol and incident feeds.

Scheduling and rota

Build and publish rotas, manage open shifts, set shift rules and overtime limits, and let guards apply for available cover.

Compliance and vetting

The BS7858:2019 workflow, SIA licence checks, DBS tracking, and approval chains for onboarding and re-vetting.

Time and attendance

GPS and SMS clock-in and clock-out, digital timesheets, absence management, check-calls, and leave tracking, exportable for payroll.

Guard tours and patrols

Tour routes with NFC and QR checkpoints, live patrol status, missed-checkpoint alerts, and automatic patrol summaries.

Incident reporting

Incidents logged on mobile with photos, location, and structured fields, routed to supervisors and included in reports.

Reports and analytics

Scheduled and on-demand reports on incidents, tour compliance, attendance, payroll, SLAs, and site performance.

Client portal

Clients see their own sites — live shift status, incident summaries, tour results, and downloadable reports — and nothing else.

Finance and invoicing

Track guard earnings, generate invoices, model contract margins, and export payroll as a CSV (hours, rates, gross pay, NI number) ready to import.

View the full feature list
How it works

From sign-up to a visible operation in days.

Built for operations leaders who need results without months of IT implementation.

01

Create your account

Configure your company branding, then set up your sites and clients. Your organisation’s data is kept separate, and every request is checked against it.

02

Onboard your guards

Guards complete digital onboarding. Their data flows straight into the BS7858 vetting workflow and SIA verification queue.

03

Schedule and deploy

Build rotas, assign guards to sites, and set tours and check-call intervals. Guards clock in on mobile; supervisors see it live.

04

Report and improve

Clients receive branded activity reports. Managers use dashboards and site risk scoring to meet SLAs.

Who Patrovix is built for

  • SIA-licensed guard companies managing multiple client sites
  • In-house security teams at retail, logistics, or property firms
  • Operations managers responsible for BS7858 compliance and audit readiness
  • HR teams managing vetting, right-to-work checks, and DBS renewals
  • Subcontractor networks coordinating across provider companies
Apply for a founding place Talk to our team
Founding offer

Founding places are open.

We are taking on 15 founding organisations to shape Patrovix with us.

  • 40% off your plan price for your first 24 months
  • Direct input into the product roadmap
  • Hands-on onboarding support from our team
10Modules, one platform
15Founding places
40%Off the plan price for 24 months

Apply for a founding place

See the plans and apply on our pricing page. Organisations are set up by the Patrovix team.

Apply for a founding place See plans and prices

Or email us at hello@patrovix.com

FAQ

Questions about Patrovix.

Common questions from security managers, HR leads, and operations directors. Can’t find your answer? Ask our team.

What is Patrovix and who is it for?
Patrovix is a cloud-based security operations platform (SaaS) built for UK and international security guard companies and in-house security departments. It replaces disconnected tools — spreadsheets, paper rotas, WhatsApp, and generic HR software — with a single, purpose-built system that covers scheduling, compliance, patrol management, incident reporting, timesheets, and client reporting.
Does Patrovix handle BS7858:2019 compliance?
Yes — BS7858:2019 compliance is a core module, not an add-on. Patrovix guides you through every required vetting section: identity verification, DBS checks, right-to-work, employment history, address history, references, medical assessment, and declarations. BS7858 progress is tracked per section for every officer (pending, in progress, verified, or failed), and the overall compliance status is calculated automatically. Officers with an invalid SIA licence can't be rostered.
Can Patrovix verify SIA licences automatically?
Yes. Patrovix checks every officer's licence against the SIA's public Register of Licence Holders: when rostering, hourly, and before each shift. Results — licence role, sector, status, and expiry date — are stored against the officer's compliance record and logged in the audit trail. Officers with an invalid SIA licence can't be rostered.
How does the guard onboarding process work?
Managers invite guards via email. Guards complete a structured digital onboarding form — uploading identity documents, providing employment history, Next of Kin details, right-to-work documents, and accepting declarations. The submitted data flows directly into the BS7858 vetting workflow where compliance staff can verify each section, request references, and run SIA checks. Officers with an invalid SIA licence can't be rostered.
Does Patrovix support subcontractor management?
Yes. Patrovix includes a dedicated subcontractor module. You can add external security providers, assign them to specific client sites, manage their guard rosters, and give them a filtered portal view covering their dashboard, assigned guards, schedules, and reports — without exposing your entire operation.
Can my clients see what is happening on their sites?
Yes. Patrovix includes a branded client portal that gives your clients a real-time view of their sites — current shift status, open incidents, guard tour results, and downloadable activity reports. Clients only see their own data. This eliminates the need to manually prepare and email weekly update reports and differentiates your service offering.
How does scheduling and rota management work?
The scheduling module lets you create rotas assigning guards to specific sites and shift times. Open shifts can be published for eligible guards to apply for. The system tracks shift confirmation, clock-in/out (with GPS), and shift completion. It also includes absence management and an events calendar.
Is Patrovix available for mobile devices?
Yes. Officers use the native Patrovix app for iOS and Android. It works offline, records the real time of each tap even before it syncs, and supports push notifications, NFC and QR checkpoints, photo incidents, and the panic alarm. There is also a web portal. Supervisors and admins use the full management interface on desktop or tablet.
When will Patrovix launch?
Founding places are open now: 15 organisations, 40% off the plan price for 24 months. Apply on our pricing page or email hello@patrovix.com.

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